Creating a School Computer Lab

Creating a School figurer Lab2.1 IntroductionSchools play a substantial authority in the development of the growing youth. One way of doing so is the use of computer to boost learning as we are in the technological era. In Bangladesh, given its locating as a developing country, there is a greater need to equip many schools with computer science testing groundoratoryoratories for children to have access in order to enhance learning. Bangladesh Computer Lab Co, a nationally owned company specializing in installing computers for schools in the country has been engaged to build a computer research lab for Dhaka Primary School in the capital city of Bangladesh under the confinement titled Dhaka Primary School Computer Lab Build drop. This regard is an initiative of the Government of Bangladesh through the Ministry of grooming. All the planning is done by Jasmin Nahar and Janee Jamaludeen who are the insure managers of Bangladesh Computer Lab Co. The briny stakeholders to this pr oject are The Bangladesh Ministry of Education and the Dhaka Primary School Board of Governors working closely with the company to see this project through. The project is fully sponsored by the Government of Bangladesh valued at AUD 167,500.00 with a duration of 3 months. Generally, this project is responding to Dhaka Primary Schools need for a computer lab to deliver its computer classes to enhance woodland in education for its students.2.2 view Scope Statement Definition2.2.1 endure Scope DescriptionThis project is guided by its project management plan that captures its project charter run across all requirements after a close consultation with its stakeholders and very much in line with the alert organizational process assets. The table below further provides information as part of the project scope statement. 2.2.2 working class DeliverablesFinalized go for DocumentationAll project planning documents such as the scope management plan, project charter, requirements docu mentation and organizational project asserts are finalized.Finalized Lab DesignThe designing of the computer lab is finalized and approved for implementation.installing of 50 desktop computers50 x desktop computers are installed at 25 per lab.2.2.3 experience ExclusionLab MaintenanceThe sustentation of the lab to meet minimum computer lab standards is the debt instrument of the administration of the school and its Board of Governors.Commissioning of the Computer LabThe commissioning of the computer lab is the responsibility of the schools Board of Governors.Development of the Computer Lab and Computer Usage PolicyThe development of the computer lab and computer usage policy is the responsibility of the schools administration.2.2.4 Project AssumptionsElectrical CapacityIt is assumed that the buildings provided by the school will meet the electrical capacity including the cooling system required for all the computers. certification and AccessoriesIt is assumed that all security meas ures including fire protection are provided by the school and its Board of Governors.2.2.5 Project ConstraintsLimited Time FrameThe project moldiness be completed within 3 months with no provision for extension.Compliance Issues regarding Procurement ProcessThe project must comply with the governments procurement process.Project Objectives LFM and KPIProject Title Dhaka Primary School Computer Lab BuildGoal Dhaka Primary School has got a school computer lab that is of high quality that can promote learning.Purpose Respond to the call of building Dhaka Primary School Computer Lab to promote quality education.Objective To fully install 50 desktop computers in Dhaka Primary School.InputResponsibleOutputPerformance IndicatorsMeans of VerificationProject Management ( plan, Implementation Closure)Project ManagerFinalized Project Planning Documents-Existence of Project Management Plan, Project rent, Requirements Documentations and Process Assets.-Project accomplishment Reports-Monitori ng Evaluation ReportsComputer Lab excogitationProject ManagerFinalized Computer Lab Design-Existence of a computer lab design.-Approved Lab DesignProject CommunicationProject Manager constituted Communication Managed Plan-Existence of a project communication management plan.-Complete Project Communication PlanLab CommissioningStakeholders (Dhaka Primary School Board of Governors and the Ministry of EducationCommissioned labs with certification-Existence of a Computer Lab Minimum Standards Report.-Certification Report-Project Commissioning ReportWork Breakdown Structure (WBS)WORK BREAKDOWN organisePROJECT DHAKA PRIMARY SCHOOL COMPUTER LAB BUILD DURATION 3 MONTHSApr-17May-17Jun-17WBSTASKASSIGN TOWK1WK2WK3WK4WK1WK2WK3WK4WK1WK2WK3WK41Finalize Project Documents1.1strategic Management PlanningProject Director1.2Completion of Project Management PlanProject Manager1.3Completion of Project CharterProject Manager1.4Completion of Requirement DocumentationsProject Manager1.5Completion of Pr ocess AssetsProject Manager1.6 applause of Project Planning manoeuver Committee2Finalize Lab Design2.1Designing the lab planProject Team2.2Approval of the Lab PlanProject Manager3 readiness of 50 desktop computers3.1ProcurementProject Team3.2Licencing of all softwareProject Team3.3Lab minimum standards surveyProject Team3.4InstallationProject Team3.5TestingProject Team3.6Project Closure ReportProject DirectorWBS DictionaryWBSTASK bodyguardSTARTEND1Finalize Project Documents1.1Strategic Management Planning01.04.1716.04.171.2Completion of Project Management Plan01.04.1716.04.171.3Completion of Project Charter01.04.1716.04.171.4Completion of Requirement Documentations01.04.1716.04.171.5Completion of Process Assets01.04.1716.04.171.6Approval of Project Planning10.04.1716.04.172Finalize Lab Design2.1Designing the lab plan17.04.1724.04.172.2Approval of the Lab Plan24.04.1730.04.173Installation of 50 desktop computers3.1Procurement01.05.1721.05.173.2Licencing of all software22.05.1728.05.1 73.3Lab minimum standards survey22.05.1728.05.173.4Installation29.05.1711.06.173.5Testing19.06.1725.06.173.6Project Closure Report26.06.1730.06.17Linear Responsibility Chart (LRC)ActivityProject SponsorProject DirectorProject ManagerProject TeamSteering CommitteeStrategic Management PlanningSRCIACompletion of Project Management PlanIARISCompletion of Project CharterIARSICompletion of Requirement DocumentationsIARSICompletion of Process AssetsIARSIApproval of Project PlanningIRCSADesigning the lab planIARSIApproval of the Lab PlanIRCSAProcurementCARSILicencing of all softwareICASILab minimum standards surveyICASIInstallationIACRITestingIARSIProject Closure ReportARCSCR Means that the person (or role) is responsible for creating the deliverable. (Usually there is only one person who is responsible for creating a deliverable, although many people may provide input.)A -Means that the person (or role) approves the deliverable.S Means that the person (or role) provides support toward th e matters pertaining to the deliverable.I Means that the person (or role) who is kept informed on the deliverable.C Means that the person (or role) is consulted on matters pertaining to the deliverable.Budget SummaryActivityDescriptionCosting (AUD)AdministrativeGeneral Admin Overhead Costs including labour etc.$ 70,000.00Project Planning, Implementation Closure Strategic Management Planning. Completion of Project Management Plan Completion of Project Charter Completion of Requirement Documentations Completion of Process Assets Approval of Project Planning-Stakeholder/Consultative Meetings-Designing of lab plan-Approval of lab plan-Lab minimum standards survey-Installation-Testing-Monitoring Reporting-Project Closure Reports/Consultations/Meetings$ 90,000.00ProcurementPurchasing of 50 desktop computers Accessories-Purchasing of Software Licences unlike$ 7,500.00Total$167,500.00Communication PlanRoleReporting PurposeWhen to ReportStakeholdersMinistry of Education-Reporting to th e Government of Bangladesh the start, implementation and closure of the project.After the start and end mesh of the project.Board of Governors-Reporting to Parents of the progress of the project.Monthly Parental MeetingsSteering Committee-Management of the Project in consultation with the Project Director.Monthly-Report to the stakeholders status of the project.Monthly Scheduled MeetingsProject DirectorReporting to the Steering Committee on the Progress of the project.Monthly Scheduled MeetingsProject ManagerReport to the project director the operational status of the project.Bi-weekly Scheduled Meetings and informal meetings on regular basis.Project TeamReporting on the project implementation progress to the Project ManagerOn passing(a) weekly basis and informal daily meetings on regular basis when need arises.Risk PlanningThe project sees the following as immediate risks to the project and has identified mitigating factors to address these risks.NoProject Immediate RisksMitigat ing Factors1Time LimitationsIdentify at early stages the critical pathway of the project, and focus on meeting deadlines.2Government Procurement Compliance ProcessMaintain effective dialogue with stakeholders in the initial stages of the project and define the best approach to acquire procurement issues solved.3Building not meeting minimum lab standardsConduct lab survey in the initial stages of the project to identify areas of need, accomplish with the Board of Governors and resolve issues before installation is conducted.Project milepostCurrently the project sees the following as milestones that need to be achievedNoProject MilestoneAchievement Date1Project Planning Approval16th of April, 20172Computer Installation and Testing25th of June, 20173Project nearer Reportthirtieth of June, 2017Procurement PlanBelow is a summary of the project procurement plan and fully guided the companys procurement policy.Date of CompletionActivity/Item16th of April, 2017Development of the project procurement plan16th of April, 2017Approval of the procurement plan16th of April, 2017Identifying all expandable and non-expandable items for leverage16th of April, 2017Create Assert Registry14th of May, 2017Vendor Identification14th of May, 2017Preparation and Approval of Purchase Requests14th of May, 2017Preparation and Approval of term of enlistment Requisitions18th of May, 2017Payment of Items and Materials (All expendable and non-expandable items including 50 x desktop computers and their accessories and software licences21st of May, 2017Confirming delivery against delivery notes21st of May, 2017Register all items30th of June, 2017Prepare registry for project closure